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In Microsoft Dynamics AX 2012 R2 and R3 Time and Attendance functionality can be used to setup in advance to pay a worker for planned company holidays using absence profiles. To setup the Absence Time profile complete the following steps
Time Registration: Time Entry for Holidays
The profile calendar is used to apply a specific work time profile to one or more workers on specific dates. During the holidays, an Absence time profile can be applied to all workers who will be absent. For hours worked, a Holiday time profile is created and assigned a special Holiday pay agreement.
The path to Time profiles setting in Microsoft AX 2012 is Human resources > Setup > Time and attendance > Time profile > Profiles
Absence Time Profile
Absence payable hours are the hours with the regular pay.
In our example, the Absence time profile has straight 8 hours with no break for lunch.
The path to the Approve form in Microsoft AX 2012 is Human resources > Common > Time and attendance > Approve
When a worker has a day off for a holiday, the Absence profile can be applied by manager on the Approve form. Then the workers get 8 straight hours recorded. For the Paid holiday, the Absence code will be selected as paid (Reference = PDO as Paid Days off) and the Job identification as holiday:
Note: no pay agreement is linked to the Absence profile.
Holiday Profile and Pay Agreement
Holiday worker day profile is a regular profile but it has a Holiday pay agreement assigned to it. If a company uses the open profile (24 hours), the Holiday profile might look as following:
Usually, if a worker clocks in his time during a holiday, special pay agreements are applied for the hours worked. The path to Pay agreements setting in Microsoft AX 2012 is Human resources > Setup > Time and attendance > Payroll > Pay agreements. In this example, when a worker works on a day that is considered a holiday, 8 hours are paid for the holiday day as well as double time for any actual work time, which is considered overtime calculation.
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This is how standard time is set with the pay type for double pay:
Additionally, the premium of 8 hours can be setup for Holiday pay (General tab -> Fixed quantity fields section -> Use fixed quantity checked, constant = 8):
In combination with other days of the week, the overtime calculation for the whole week is based on the Holiday pay agreement. The agreement is set with a Pay adjustment that makes overtime calculated based on the total of regular time and time worked during the holiday:
With the adjustment pay type to offset overtime to the regular pay type:
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Drop Shipment (or Direct Delivery) is a supply chain model allowing companies to deliver goods directly from vendor to customer. This is a common methodology used in a variety of industries, including fulfillment and distribution as well as by many manufacturers. By using the following process in Microsoft Dynamics AX you can create an order that is sent directly to your customer from the product’s Vendor.
The first step is to create a sales order.
– Accounts Receivable > Common > Sales Orders > All Sales Orders
Enter in all information on the sales order form like you would if you were directly delivering the item to the customer.
After all the information is added to the Sales Order form, hit the Direct Delivery button.
– In the Sales order form, on the Action Pane, on the Sales order tab, click Direct delivery
This then launches the Direct Delivery form. This screen lists all the lines in the sales order form. Change the Vendor field to the vendor that will deliver the item to the customer. (Note: Vendor fields and pricing information can be setup on the released item as specific defaults)
Check the Include box on every item that is a direct delivery and hit the OK button.
This will lead to the creation of a purchase order associated with this sales order. Note, on the purchase order display list, the direct delivery checkbox will be checked.
All updates to the sales order line should now be done on the created Purchase order, except for invoicing. You will still be able to invoice the sales order and charge the customer manually.
When you look at the Purchase order line details, you will be able to see that the purchase line references back to the sales order.
Confirm the Purchase order by selecting Purchase > Generate > Confirmation
Once you have received word that the customer has received the order, or received word that the vendor has shipped the order, you can then post the product receipt. This is done on the purchase order under the receive tab > Generate > Product Receipt
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Enter the product receipt number and hit OK on the post product receipt form. Note that this will change the status of the Purchase order to Received and automatically change the status of the Sales Order to Delivered.
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The last steps are to invoice the Purchase order when you are ready to pay the vendor and invoice the Sales Order when you are ready to charge the customer for the direct delivery.